VOA 2023 Budget Balance Status

[viperguy69]

VOA Financial Status update:

2022 was a transition year to get VOA back on track. Based on membership and sponsorship funds we finished the year in excess of $50K which goes into a cash reserve; our "Holy Cow" fund for future VOA financial emergencies
With about 1300 paid members last year, the following was delivered in 2022:
1) 4 x VQM magazines provided to membership before 31 December 2022 (hard-copies shipped to Mamba members in January 2023)
2) $55/member returned to the region - regions voted in 2021 to reduced their take to help National find enough trade-space in 2022 and get its liabilities under control
3) Lifetime VOA Membership cards issued to all 2022 members (those that joined late in 2022 will get them here shortly)
4) Approved VOA budget that was adhered to in 2022 with additional reductions found - VOA membership dues must cover 100% of all services being provided to membership as voted on and approved by VOA BoD
5) Monthly VOA budget status posted on the VOA Member's only portal
6) BoD meetings briefs and minutes/notes posted on the VOA Member's only portal
7) All 2022 liabilities paid for, NO BILLS CARRIED FORWARD for 2023 membership to have to worry about (SBA Loan is the exception)

2023 is off to a great start, we are $138.00 off from being balanced based on membership dues being collected from 968 members. So, two more people need to join/renew for the VOA to be balanced for 2023
What will be delivered in 2023:
1) 4 x VQM magazines to be provided to membership before 31 December 2023 (All members get the virtual Magazine and Mamba members continue to get the hard-copy magazine service they paid for)
2) Viper Quarterly Magazine virtual library for all VOA members to enjoy - starting with VQM-30
3) Spirit of Viper program web debut; Brian Willey has been working hard with the founders of the Viper to provide a webpage filled with personal biographies and stories from the Viper team - more to follow
4) $75/member returned to the region - taking only 1-year to get all our programs balanced and within budget (BoD initially voted for $65/member regional split but National's financial cuts allowed for $75/member split)
5) Membership cards issued and a membership letter sent to our brand new members in 2023 (Your membership cards you received in 2022 have no date - lifetime membership cards)
6) 2023 Welcome aboard Membership letter sent to every member who renewed
7) Approved VOA budget that will be adhered to in 2023 - VOA membership dues cover 100% of all services provided to membership (balanced with two more renewals/joins, Japan usually brings 25 Mamba members/year...)
8) Monthly VOA budget status posted on the VOA Member's only portal
9) BoD meetings notes posted on the VOA Member's only portal
10) A budget that includes the repayment plan for the SBA loan which does not have to start until March 2024 (we will be banking this $9,444 of 2023 funds (or $9,306 if no one else joins) into additional cash reserves)
11) Already, a banked excess of $15K from our sponsors in 2023 as we have just starting our advertising push ($15K is not included in above, we do not budget sponsorship money within VOA Budget Proposals)

So, putting it all together, the club is expected to finish out 2023 with $24,306 for our cash reserves if we do not get another member to join or if we do not get another sponsor in 2023!

Yes, we are already financial sound for 2023. The plan, as we go into 2024, is to carry forward a total cash reserve of about $75K as we begin the actual repayment of the SBA loan in March of 2024.

Spirit of Viper is a separate program ran by the National Team that collects donations to help offset the cost of the program which includes travel to attend events like NVE-4 and NVE-5; no membership dues are used!

National Viper Events (NVEs) are now a separate program that must collect cash contributions from members attending the event to pay for the event; membership dues no longer being used to offset these events!


Thanks again for all your support, we look forward to another great year which will include NVE-5 in Colorado Springs... hope to see you there!

[viperguy69]

As of 26 February 2023 we are balanced based on membership dues that have been collected.

Now, let's see if we can drive that driveviper.com membership number over 1000 members by 1 March 2023.

As a reminder, Mamba members need to be signed up by 15 March 2023 to receive their 1st copy of Viper Quarterly Magazine for 2023. If you sign-up after that date your first VQM will be a virtual copy and not a hard-copy. We only print enough hard-copies of the magazine to distribute to active Mamba members based on the list I pull on 16 March 2023 that is then reconciled before mailing labels are created for distribution. The Magazine is currently scheduled to ship in April 2023 and the Virtual copy published on the web 1st week in May 2023.

Thanks again everyone for joining or re-joining!

[Steve-Indy]

1001 members are listed on the Home page as of this AM !! Congrats and Thank You to All !!!

[viperguy69]

Thanks everyone... 1001 paid members puts the club at a positive cash balance of about $3K operationally!

For 2023, this is about how much of each $1 is being spent on the budget for 1001 paying VOA members:
- 42% = -0.42 cents Regional Splits (1001 members contribute $150 with $75/each going back to their Regions)
- 19% = -0.19 cents Hard-Copy Magazines (742 Mamba members pay $45/member printing and shipping fees for their 4 magazines)
- 14% = -0.14 cents Virtual Magazine (1001 members pay design, editing, and hosting fees)
- 09% = -0.09 cents Membership Fees (1001 members pay for initial membership cards, letters, D&O insurance, and general admin support)
- 05% = -0.05 cents Web Hosting Fees (1001 members pay for the driveviper.com portal)
- 05% = -0.05 cents SBA Loan Repayment (1001 members will pay about $9.44/year to pay off the SBA loan)
- 04% = -0.04 cents Banking Fees (1001 members pass CC surcharges and Regions pass ACH handling fees back to the VOA to pay)
- 02% = -0.02 cents Cash Reserves (74% Mamba / 26% Standard membership split that contributes to cash reserve based on the cost of current services being provided)
100% = $1.00 (for each dollar received from your membership fees)

Based on 1001 member, the average being collect from each member is about $178.50; based on our current mamba member to standard member split

[TheWessss]

Well done!!! It takes a village. BIG Thanks to those who kept their eyes on the goals, values, and prosperity of the VOA.

[viperguy69]

Update... we have 1045 paid members puts the club at a positive cash balance just over $4K as of 1:00 a.m. on 16 March 2023!

The website lists 1049 which includes 4 lifetime memberships.